Beaumont Hospital, like many large health-care organisations, faced a persistent bottleneck: physical records stored off-site, delayed retrieval, and staff time wasted chasing paper rather than focusing on patients. With thousands of files created and archived each day, the manual filing workflow not only slowed clinical and administrative teams, but also increased risk of non-compliance, misplaced documentation and compromised service delivery.
By adopting the Scan & Index Manager and migrating to a cloud-enabled, digitised solution, Beaumont transformed its information environment. Documents are now captured, indexed and searchable in seconds—what used to take 30 minutes can now be done in under 10 seconds. This kind of improvement doesn’t just speed up work; it shifts staff focus from “find the file” to “act on the case”. The result: better patient outcomes, reduced cost of record-keeping and a stronger audit posture.
The ripple effect of such a system is powerful. Nurses and physicians spend less time waiting for records, administrators can allocate their time to value-added tasks rather than paper shuffling, and the organisation benefits from scalable, secure infrastructure that supports growth, compliance and efficiency all at once. When technology paves the way for workflow transformation in this way, the return is both operational and strategic.
Ultimately, what this story underscores for law-firm advisory clients is clear: the places where records, processes and regulatory demands intersect—like hospitals, legal practices and service agencies—are precisely the environments where digitisation and smart indexing deliver outsized impact. Empowered teams, seamless retrieval and reduced “friction” translate directly to better service, reduced risk and measurable improvement.
